Microsoft Outlook 2013 Keyboard shortcuts- A complete list of hot keys

Microsoft Outlook 2013 keyboard shortcuts

To do thisPress
Switch to the mail.Ctrl + 1
Switch to the calendar.Ctrl + 2
Switch to contacts.Ctrl + 3
Switch to tasks.Ctrl + 4
Switch to Notes.Ctrl + 5
Switch to the folder list in the folder panel.Ctrl + 6
Switch to shortcuts.Ctrl + 7
Switch to the next message (with the message open).Ctrl + Period
Switch to the previous message (with the message open).Ctrl + Comma
Move between the Folder Pane, the main Outlook window, the Reading Pane and the To-Do Bar.Ctrl + Shift + Tab or Shift + Tab
Move between the Outlook window, the smaller panels in the Folder Panel, the Reading Panel and the sections in the To Do Bar.Tab
Move between the Outlook window, the smaller panels in the Folder Panel, the Reading Panel and the sections of the To Do Bar and show the access keys on the Outlook ribbon.F6
Move through the message header lines in the Folder Panel or in an open message.Ctrl + Tab
Move inside the Folder Panel.Arrow keys
Go to a different folder.Ctrl + Y
Go to the Search box.F3 or Ctrl + E
In the Reading Pane, go to the previous message.Alt + Up arrow or Ctrl + Comma or Alt + Page Up
In the Reading Pane, browse the text.space-bar
In the Reading Pane, page the page through the text.Shift + space bar
Collapse or expand a group in the list of email messages.Left arrow or Right arrow, respectively
Go back to the previous view in the main Outlook window.Alt + B or Alt + Left arrow
Go to the next view in the main Outlook window.Alt + Right arrow
Select the Information Bar and, if available, show the command menu.Ctrl + Shift + W
To do thisPress
Find a message or other item.Ctrl + E
Clear the search results.Esc
Expand the search to include All mail items, All calendar itemsor All contact items, depending on the module you are in.Ctrl + Alt + A
Use Advanced localization.Ctrl + Shift + F
Create a search folder.Ctrl + Shift + P
Search for text in an open item.F4
Find and replace text, symbols, or some formatting commands. Works in Reading pane on an open item.Ctrl + H
Expand the search to include items from the current folder.Ctrl + Alt + K
Expand the search to include subfolders.Ctrl + Alt + Z
To do thisPress
Open the Follow-up flag dialog box for assigning a flag.Ctrl + Shift + G
To do thisPress
Delete the selected category from the list in the Color Categories dialog box.Alt + D

t

To do thisPress
Create an appointment.Ctrl + Shift + A
Create a contact.Ctrl + Shift + C
Create a contact group.Ctrl + Shift + L
Create a fax.Ctrl + Shift + X
Create a folderCtrl + Shift + E
Create a meeting request.Ctrl + Shift + Q
Create a message.Ctrl + Shift + M
Create a note.Ctrl + Shift + N
Create a Microsoft Office document.Ctrl + Shift + H
Post in this folder.Ctrl + Shift + S
Post a reply to this folder.Ctrl + T
Create a search folder.Ctrl + Shift + P
Create a task.Ctrl + Shift + K
Create a task request.Ctrl + Shift + U
To do thisPress
Save (except in Tasks).Ctrl + S or Shift + F12
Save and close (except in Mail).Alt + S
Save as (Mail only).F12
Undo.Ctrl + Z or Alt + Backspace
Delete an item.Ctrl + D
Print.Ctrl + P
Copy an item.Ctrl + Shift + Y
Move an item.Ctrl + Shift + V
Check the names.Ctrl + K
Spell-check.F7
Follow-up flag.Ctrl + Shift + G
Front.Ctrl + F
Send or publish or invite everyone.Alt + S
Enable editing in a field (except in Mail or Icon view).F2
Align text to the left.Ctrl + L
Central text.Ctrl + E
Align text to the right.Ctrl + R
To do thisPress
Switch to Inbox.Ctrl + Shift + I
Switch to Outside box.Ctrl + Shift + O
Choose the account to send a message from.Ctrl + Tab (focusing on For box) and then Tabulate to theAccounts button
Check the names.Ctrl + K
Send.Alt + S
Reply to a message.Ctrl + R
Reply all to a message.Ctrl + Shift + R
Respond with meeting request.Ctrl + Alt + R
Forward a message.Ctrl + F
Mark a message as not junk.Ctrl + Alt + J
Display blocked external content (in a message).Ctrl + Shift + I
Post in a folder.Ctrl + Shift + S
Apply the normal style.Ctrl + Shift + N
Check for new messages.Ctrl + M or F9
Go to the previous message.Up arrow
Go to the next message.Down arrow
Create a message (when in Mail).Ctrl + N
Create a message (from any Outlook view).Ctrl + Shift + M
Open a received message.Ctrl + O
Delete and ignore a conversation.Ctrl + Shift + D
Open the address book.Ctrl + Shift + B
Add a quick flag to an unopened message.Insert
Display the Follow-up flag dialog box.Ctrl + Shift + G
Mark as Read.Ctrl + Q
Mark as unread.Ctrl + U
Open the email tip in the selected message.Ctrl + Shift + W
Find or replace.F4
Find the next one.Shift + F4
Send.Ctrl + Enter
Print.Ctrl + P
Front.Ctrl + F
Forward as an attachment.Ctrl + Alt + F
Show properties for the selected item.Alt + Enter
Create a multimedia messageCtrl + Shift + U
Check for Download.Ctrl + Alt + M
Clear Mark for Download.Ctrl + Alt + U
Show Send / Receive progress.Ctrl + B (when a send / receive is in progress)
To do thisPress
Create an appointment (when on the calendar).Ctrl + N
Create an appointment (in any Outlook view).Ctrl + Shift + A
Create a meeting request.Ctrl + Shift + Q
Forward an appointment or meeting.Ctrl + F
Respond to a meeting request with a message.Ctrl + R
Respond to everyone’s meeting request with a message.Ctrl + Shift + R
Show 1 day on the calendar.Alt + 1
Show 2 days on the calendar.Alt + 2
Show 3 days on the calendar.Alt + 3
Show 4 days on the calendar.Alt + 4
Show 5 days on the calendar.Alt + 5
Show 6 days in the calendar.Alt + 6
Show 7 days on the calendar.Alt + 7
Show 8 days on the calendar.Alt + 8
Show 9 days on the calendar.Alt + 9
Show 10 days on the calendar.Alt + 0
Go on a date.Ctrl + G
Switch to the monthly view.Alt + = or Ctrl + Alt + 4
Go to the next day.Ctrl + Right arrow
Go to the next week.Alt + down arrow
Go to the next month.Alt + Page Down
Go to the previous day.Ctrl + Left arrow
Go to the previous week.Alt + Up arrow
Go to the previous month.Alt + Page Up
Go to the beginning of the week.Alt + Home
Go to the end of the week.Alt + End
Switch to the entire week view.Alt + Minus sign or Ctrl + Alt + 3
Switch to the Work Week view.Ctrl + Alt + 2
Go to the previous appointment.Ctrl + Comma or Ctrl + Shift + Comma
Go to the next appointment.Ctrl + Period or Ctrl + Shift + Period
Set up recurrence for an appointment or open meeting.Ctrl + G

See also in Views, Calendar Day / Week / Month view and Date Browser.

To do thisPress
Dial a new call.Ctrl + Shift + D
Find a contact or other item (Search).F3 or Ctrl + E
Enter a name in Search address books Cashier.F11
In the table or contact list view, go to the first contact that begins with a specific letter.Shift + letter
Select all contacts.Ctrl + A
Create a message with the selected contact as the subject.Ctrl + F
Create a contact (when in Contacts).Ctrl + N
Create a contact (from any Outlook view).Ctrl + Shift + C
Open a contact form for the selected contact.Ctrl + O
Create a contact group.Ctrl + Shift + L
Print.Ctrl + P
Update a list of members of the contact group.F5
Go to a different folder.Ctrl + Y
Open the address book.Ctrl + Shift + B
Use Advanced localization.Ctrl + Shift + F
In an open contact, open the next listed contact.Ctrl + Shift + Period
Find a contact.F11
Close a contact.ESC
Send a fax to the selected contact.Ctrl + Shift + X
Open the Verify Address dialog box.Alt + D
In a contact form, at Internet, display the Email 1 training.Alt + Shift + 1
In a contact form, at Internet, display the Email 2 training.Alt + Shift + 2
In a contact form, at Internet, display the Email 3 training.Alt + Shift + 3
To do thisPress
Open the Add List.Alt + A
Select the text in Label when the field with an assigned label is selected.Alt + B
Open the Add card photo dialog box.Alt + C
Place the cursor at the beginning of To edit Cashier.Alt + E
Select the Fields Cashier.Alt + F
Select the Align image drop-down list.Alt + G
Select the color palette for the background.Alt + K and then Enter
Select Layout drop-down list.Alt + L
Remove a selected field from the Fields Cashier.Alt + R
To do thisPress
Accept a task request.Alt + C
Decline a task request.Alt + D
Find a task or other item.Ctrl + E
Open the Go to the folder dialog box.Ctrl + Y
Create a task (when in Tasks).Ctrl + N
Create a task (from any Outlook view).Ctrl + Shift + K
Open the selected item.Ctrl + O
Print selected item.Ctrl + P
Select all items.Ctrl + A
Delete the selected item.Ctrl + D
Forward a task as an attachment.Ctrl + F
Create a task request.Ctrl + Shift + Alt + U
Switch between Folder panel, Tasks list and taskbar.Tab or Shift + Tab
Undo the last action.Ctrl + Z
Flag an item or mark as complete.Insert
To do thisPress
Display the Format menu.Alt + O
Display the Source dialog box.Ctrl + Shift + P
Switch capitals (with selected text).Shift + F3
Format the letters as uppercase.Ctrl + Shift + K
Make the letters bold.Ctrl + B
Add bookmarks.Ctrl + Shift + L
Make letters in italics.Ctrl + I
Increase indentation.Ctrl + T
Step back slowly.Ctrl + Shift + T
Align left.Ctrl + L
Center.Ctrl + E
Underlined.Ctrl + U
Increase the font size.Ctrl +]or Ctrl + Shift +>
Decrease the font size.Ctrl +[ouCtrl+Shift+<[orCtrl+Shift+<[ouCtrl+Shift+<[orCtrl+Shift+<
Cut.Ctrl + X or Shift + Delete
Copy of.Ctrl + C or Ctrl + InsertNOTE Ctrl + Insert is not available in the Reading Pane.
Necklace.Ctrl + V or Shift + Insert
Clear formatting.Ctrl + Shift + Z or Ctrl + Spacebar
Delete the next word.Ctrl + Shift + H
Stretch a paragraph to fit between the margins.Ctrl + Shift + J
Apply styles.Ctrl + Shift + S
Create an offset indent.Ctrl + T
Insert a hyperlink.Ctrl + K
To the left, align a paragraph.Ctrl + L
Align a paragraph to the right.Ctrl + R
Reduce a hanging indentation.Ctrl + Shift + T
Remove paragraph formatting.Ctrl + Q
To do thisPress
Edit a URL in the body of an item.Hold down the Ctrl key and click the mouse button.
Insert a hyperlink.Ctrl + K
To do thisPress
Open Print tab in the Backstopice view.Press Alt + F and then press P
To print an item from an open window.Alt + F, press P, then press F and press 1
Open Page Settings from Print preview.Alt + S or Alt + U
To select a printer from Print preview.Alt + F, press P, then press I
For Define print styles.Alt + F, press P, then press L
Open Print options.Alt + F, press P, then press R
To do thisPress
Start a send / receive for all send / receive groups defined with Include this group in Send / Receive (F9) selected. This can include headers, complete items, specified folders, items less than a specific size, or any combination you define.F9
Start sending / receiving to the current folder, retrieving complete items (header, item and any attachments).Shift + F9
Start sending / receiving.Ctrl + M
Define send / receive groups.Ctrl + Alt + S
To do thisPress
Open the Visual Basic Editor.Alt + F11
To do thisPress
Play macro.Alt + F8
To do thisPress
Create an Office InfoPath form.Click an InfoPath folder, then Ctrl + N.
Choose a Microsoft InfoPath form.Ctrl + Shift + Alt + T

Views

To do thisPress
Open an item.Log in
Select all items.Ctrl + A
Go to the item at the bottom of the screen.Page Down
Go to the item at the top of the screen.Up page
Extend or collapse selected items in an item.Shift + Up arrow or Shift + Down arrow, respectively
Go to the next or previous item without extending the selection.Ctrl + Up arrow or Ctrl + Down arrow, respectively
Select or deselect the active item.Ctrl + space bar
To do thisPress
Expand a single selected group.Right arrow
Collapse a single selected group.Left arrow
Select the previous group.Up arrow
Select the next group.Down arrow
Select the first group.Home
Select the last group.End
Select the first item on the screen in an expanded group or the first item off the screen on the right.Right arrow
To do thisPress
View from 1 to 9 days.Alt + key for number of days
See 10 days.Alt + 0 (zero)
Switch to weeks.Alt + minus sign
Switch to months.Alt + =
Move between Calendar, TaskPad, and the Folder List.Ctrl + Tab or F6
Select the previous appointment.Shift + Tab
Go to the previous day.Left arrow
Go to the next day.Right arrow
Go to the same day next week.Alt + down arrow
Go to the same day of the previous week.Alt + Up arrow
To do thisPress
Select the time your work day starts.HOME
Select the time your work day ends.END
Select the previous time block.Up arrow
Select the next block of time.Down arrow
Select the time block at the top of the screen.Up page
Select the time block at the bottom of the screen.Page Down
Extend or reduce the selected time.Shift + Up arrow or Shift + Down arrow, respectively
Move an appointment up or down.With the cursor on the appointment, Alt + Up arrow or Alt + Down arrow, respectively
Change the start or end time of an appointment.With the cursor on the appointment, Alt + Shift + Up arrow or Alt + Shift + Down arrow, respectively
Move the selected item to the same day next week.Alt + down arrow
Move the selected item to the same day as the previous week.Alt + Up arrow
To do thisPress
Go to the beginning of the working time for the selected day.Home
Go to the end of the working day for the selected day.End
Upload a page view on the selected day.Up page
Scroll down a page view on the selected day.Page Down
Change the duration of the selected time block.Shift + Left arrow, Shift + Right arrow, Shift + Up arrow or Shift + Down arrow; or Shift + Home or Shift + End
To do thisPress
Go to the first day of the week.Home
Go to the same day of the week on the previous page.Up page
Go to the same day of the week on the next page.Page Down
To do thisPress
Go to the first day of the current week.Alt + Home
Go to the last day of the current week.Alt + End
Go to the same day of the previous week.Alt + Up arrow
Go to the same day next week.Alt + down arrow
To do thisPress
Select a specific card from the list.One or more letters of the name on which the card is filed or the name of the field by which you are sorting
Select the previous card.Up arrow
Select the next card.Down arrow
Select the first card in the list.Home
Select the last card in the list.End
Select the first card on the current page.Up page
Select the first card on the next page.Page Down
Select the nearest card in the next column.Right arrow
Select the closest card in the previous column.Left arrow
Select or deselect the active card.Ctrl + space bar
Extend the selection to the previous card and deselect cards after the starting point.Shift + Up arrow
Extend the selection to the next card and deselect cards before the start point.Shift + Down arrow
Extend the selection to the previous card, regardless of the starting point.Ctrl + Shift + Up arrow
Extend the selection to the next card, regardless of the starting point.Ctrl + Shift + Down arrow
Extend the selection to the first card in the list.Shift + Home
Extend the selection to the last card in the list.Shift + End
Extend the selection to the first card on the previous page.Shift + Page Up
Extend the selection to the last card on the last page.Shift + Page Down

To use the following keys, make sure that a field on a card is selected. To select a field when a card is selected, click on the field.

To do thisPress
Go to the next field and control.Tab
Move to the previous field and control.Shift + Tab
Close the active card.Log in

To use the following keys, make sure that a field on a card is selected. To select a field when a card is selected, click on the field.

To do thisPress
Add a line in a multiline field.Log in
Move to the beginning of a line.Home
Move to the end of a line.End
Move to the beginning of a multiline field.Up page
Move to the end of a multiline field.Page Down
Move to the previous line in a multiline field.Up arrow
Move to the next line in a multiline field.Down arrow
Move to the previous character in a field.Left arrow
Move to the next character in a field.Right arrow

Timeline view (tasks)

To do thisPress
Select the previous item.Left arrow
Select the next item.Right arrow
Select multiple adjacent items.Shift + Left Arrow or Shift + Right Arrow
Select multiple non-adjacent items.Ctrl + Left arrow + Spacebar or Ctrl + Right arrow + Spacebar
Open the selected items.Log in
Select the first item in the timeline (if the items are not grouped together) or the first item in the group.Home
Select the last item in the timeline (if the items are not grouped together) or the last item in the group.End
Display (without selecting) the first item in the timeline (if the items are not grouped together) or the first item in the group.Ctrl + Home
Display (without selecting) the last item in the timeline (if the items are not grouped) or the last item in the group.Ctrl + End
To do thisPress
Expand the group.Enter or Right Arrow
Collect the group.Enter or Left Arrow
Select the previous group.Up arrow
Select the next group.Down arrow
Select the first group on the timeline.Home
Select the last group on the timeline.End
Select the first item on the screen in an expanded group or the first item off the screen on the right.Right arrow
To do thisPress
Go back in increments of time equal to those shown on the time scale.Left arrow
Advance in time increments equal to those shown on the time scale.Right arrow
Switch between the active view, To-Do Bar, Search and return to the active view.Tab and Shift + Tab

So that’s Microsoft Outlook 2013 keyboard shortcuts for a complete list.

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Originally posted 2020-03-10 16:48:08.

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